Compliance · HIPAA
HIPAA-compliant data policies and retention.
Protect PHI with clear access controls, retention schedules, and backup/recovery practices tailored to healthcare teams.
Core HIPAA data policies.
- Role-based access controls; unique credentials; MFA for admins.
- Audit logs for access, changes, and exports of PHI.
- BAAs in place with hosting, backup, and SaaS providers.
- Encryption in transit (TLS) and at rest for PHI.
Retention & disposal
- Retention policies that meet state/federal rules for records.
- Secure deletion for expired data; documented procedures.
- Backups with retention aligned to policy; tested restores.
- Breach response plan with notification timelines.
Who needs this, and why.
If you touch PHI as a covered entity or business associate, you need policies that hold up to audits.
- Medical clinics, dental offices, behavioral health, telehealth, and billing/revenue-cycle teams.
- Vendors handling patient data for scheduling, messaging, storage, or analytics.
- Any team exporting PHI to cloud apps or sharing with partners needs BAAs and access controls.
- Local staff and contractors must follow the same policies—no shadow IT or shared logins.
Coverage
PHI care
- Documented access controls, backups, retention, and deletion procedures.
- Vendor and SaaS reviews: BAAs, data location, and breach clauses.
- Training and attestations so staff know what PHI is and how to handle it.
- Network and app configs that align with HIPAA technical safeguards.
What happens if you miss.
Breaches, ransomware, and sloppy retention lead to fines, lawsuits, and reputational damage.
- Lost backups or weak access controls can expose PHI—breach notifications get expensive fast.
- Ransomware wipes systems; without tested restores and RPO/RTO targets, downtime drags on.
- Improper retention or deletion can trigger penalties or force costly discovery later.
- Unlogged access and shared accounts make audits painful and remediation harder.
Protect & prove
Avoid fines
- Set RPO/RTO for PHI systems; test restores quarterly.
- Keep audit logs for access, exports, and admin changes.
- Document retention/deletion schedules and follow them.
- Practice incident response: who declares, who notifies, how you contain.
Where Hyperweb Media and oneColo fit.
We handle the stack and policies so you can prove compliance and stay online.
- HIPAA-aware hosting on oneColo with monitoring, backups, and documented processes.
- Network and app hardening: MFA, least privilege, segmentation, and logging.
- Runbooks for retention, deletion, and breach response—tested, not theoretical.
- BAA readiness: align vendors, backups, and workflows to HIPAA requirements.
Local + compliant
Proven stack
- Documented controls you can hand to auditors.
- Staging and backups hosted locally for fast recovery.
- Clear ownership: who restores, who patches, who responds.
- On-site escalation via oneColo for critical events.